• Medical Record Sorter
  • Medical Record Sorter

Medical Record Sorter

Your Paperless Medical Record Management Solution
Mr. Sorter is an online medical record management system designed for attorneys involved in complex medical litigation.

Sort

The Mr. Sorter interface is intuitive and simple. By digitally sorting your medical records, organization is flexible. By default, records are sorted in a format that is identical to that used by hospitals and medical providers. Need to print a set of medical records for an expert? Simply pull up the records on Mr. Sorter and print a version that is organized in a manner familiar to the reviewer.

Organize

Because the records are sorted digitally, the organization of the records can be quickly and easily modified. For example, if you are looking for records made by a particular doctor or nurse, Mr. Sorter can filter out the specific notes written by the provider, saving you the time it would take to go through the records to track down the persons involvement in the care.

Report

One of Mr. Sorter's most powerful features is the ability to generate reports that bring to the surface hidden trends. By default, a standard comprehensive medical chronology is just a click away. Or, narrow your report to show only the information that is important. Mr. Sorter's powerful filtering function allows you to track down the information you need in seconds- not hours!

Store

By storing records on-line, your access to a complete set of medical records is always at your fingertips. Anywhere that you have access to a an Internet connection you have the ability to access all of your records. All data exchanged with Mr. Sorter is encrypted to ensure confidentiality. Our state-of-the-art servers provide the security and safety that law firms demand.

Everything you need to know about Mr. Sorter in about a minute

 
 
Give me six hours to chop down a tree and I will spend the first four sharpening the axe.

Mr. Sorter At A Glance

A New Era of Law Office Record Management

General

Mr. Sorter utilizes state-of-the-art digital technology to store, sort, annotate and create reports based on medical records. The system stores your records in the cloud making access easy.

  • Store
  • Sort
  • Annotate

Functionality

Mr. Sorter is Software as a Service (SaaS) which means there is no software to buy, no hardware to configure, no server to manage and we take care of disaster recovery.

  • Access Anywhere
  • No Software To Buy
  • No Hardware To Manage

Privacy

Mr. Sorter is fully compliant with Rules of Ethics governing the practice of law. Mr. Sorter software and servers provide state-of-the-art security that protects your data.

  • 2048-Bit SSL
  • Cloud Server Hosting
  • Automatic Disaster Recovery

Billing

Mr. Sorter is a taxable cost service.
The fee to use Mr. Sorter is billed on a per case basis. Special incentives are available to qualifying users and tech savvy firms.

  • Per Case Billing
  • No Per Seat Fee
  • Special Incentives

Pricing

Affordable per case pricing for law firms and related parties.

    • Free

    • $0 / Case

      • Store, sort, and organize your medical records
      • Store up to 5,000 pages
      • Share sorted records with other users
      • Clients and experts can view sorted records online
      • HIPAA compliant
      • Unlimited access to your case for up to 3 years
      • Fully encrypted
      • State-of-the-art security
      • Free support via e-mail
      • Limited printing capabilities
      • Try full service for free for 45 days
    • Try Now
    • Full

    • $129 $99 / Case (Limited Time)

      • All of the benefits of the free service, plus…
      • Store up to 25,000 pages
      • Store, sort, organize and view all record types
      • Create integrated chronologies and timelines
      • Share chronologies and timelines with your clients
      • Unlimited access to your case for up to 7 years
      • Allow your experts to view all record types
      • Full complement of printing options
      • Easily create “travel sets” of printed records
      • Premier level support via e-mail or telephone
      • Free automatic software updates
    • Purchase
    • Experts

    • Free

      • Free access to your cases
      • No need to store or move huge stacks of records
      • Remote acces from anywhere
      • Instant access to new materials
    • Vendors

    • Free

      • Court Reporters can share exhibits for free
      • Hospitals can share records with attorneys for free
      • Document management services can share medical records with attorneys for free
      • Outside Nurse Paralegals can manage cases remotely

Frequently Asked Questions

Access / Functionality (7)

+ Can I access my records, chronologies, and timelines from computers outside of my office?
Yes, using your user name and password, you have complete access to all of the data in your case anywhere that you have internet access.
+ Can I allow individuals limited access to data I place on Mr. Sorter?
Yes, with Mr. Sorter you can provide your clients, experts and adjustors access to records contained in a case. The level of access is based on their role. Experts can only see sorted records. In addition to sorted records, clients and adjusters can see your chronologies and timelines. Only your staff can create or edit work-product.
+ Can I use Mr. Sorter to archive the raw data (medical records) that I receive from a medical provider in response to a discovery request?
Yes, by storing your raw records on Mr. Sorter you can easily print (or download) an exact copy of the original unsorted records that you received from the provider. This is ideal for keeping track of exactly what pages were given to you on a particular date from a particular source.
+ Does Mr. Sorter support the use of Bates stamping?
This function is under development and will be released in an upcoming version. Soon, individual pages can be tagged with up to 3 different Bates stamps numbers. This will allow you to quickly and easily find pages that may have inconsistent Bates stamping. As you know, many times a particular set of medical records may end up being Bates stamped by different firms at different times. This can result in one particular page being identified by the different parties by different page numbers. Mr. Sorter keeps track of this and lets you know of the different Bates stamped page numbers for a particular page.
+ What types of files can I upload to Mr. Sorter?
Mr. Sorter is optimized for PDF format.
+ Does Mr. Sorter work with, Electronic Medical Records (EMR)?
Yes, in fact one of Mr. Sorter’s primary goals was to find an effective way to deal with EMR’s and the vast variety of different formats that EMR’s can produce.
+ Does Mr. Sorter actually read and understand medical records?
No, although Mr.Sorter does utilize tagging technology to assist you in annotating your records- Mr. Sorter does not interpret the contents of medical records.

Billing (6)

+ How much does it cost?
There are a variety of different ways to price Mr. Sorter. Our pricing accommodates your firms procedure for billing your clients. Contact us at [email protected] to tailor a custom pricing solution for your firm.
+ What if my case includes a claim for loss of consortium and I am gathering records regarding a spouse?
Mr. Sorter will provide a second account free of charge to track a spouses medical records in a loss of consortium claim.
+ What if my claim involves injuries suffered by multiple family members?
As a courtesy, Mr. Sorter will provide a discount to additional accounts for family members who suffered injuries as a result of the same incident. Contact us to make arrangements.
+ Does it cost anything to register my firm as a user?
No, there is no cost to the firm to use Mr. Sorter. There is no need to purchase software. Updates to the system will occur automatically. There is no "per seat" fee. All billing is based on your firms specific needs.
+ Is there a free trial period?
Yes, when you open a case, you will receive an invoice that is due in 45 days. If at any time during this 45 day period, you decide not to use Mr. Sorter simply close the file with us. If you need additional time to evaluate the system, please contact us.
+ Do I need a credit card to open an account?
No. Although you can choose to pay by credit card, you do not need a credit card to open an account.

General (3)

+ How does Mr. Sorter work?
Mr. Sorter stores digital copies of raw medical records. Mr. Sorter allows you to digitally tag individual entries on pages in medical records. These individual tags can be sorted and filtered allowing you to reorganize and display pages based on your needs. By default Mr. Sorter organizes tagged medical records in a format identical to that used by the medical profession.
+ What else does Mr. Sorter do?
Once data has been entered, summaries (or chronologies) of this tagged information can be created. Applying filters to this information allows you to find the exact information that you are looking for quickly and intuitively. Mr. Sorter can also take this data and place it into a timeline view. This allows you to see the data in a format that makes it easy to place into perspective complex temporal events.
+ How do I contact Mr. Sorter?
If you have a question or need further information, please e-mail us at [email protected].

Privacy (17)

+ Is Mr. Sorter HIPAA compliant?
Yes.
+ Is Mr. Sorter compliant with my states rules of attorney ethics regarding transfer of electronic information?
Most likely. The information in the FAQ section below should address most states’ Bar ethics concerns. Please contact us if you have any concern regarding technological requirements that effect your use of Mr. Sorter in your practice.
+ Is data transmission between my office and Mr. Sorter encrypted?
Yes, information exchanged with Mr. Sorter utilizes 256-bit encryption (2048-bit length key).
+ Is data stored on Mr. Sorter encrypted?
All of the medical records uploaded to Mr. Sorter are encrypted. The data contained in the annotations is not.
+ Will I have unrestricted access to all of my data?
Yes, absent unexpected technological problems, you will always have unrestricted access to any data you place on Mr. Sorter.
+ Will Mr. Sorter disclose any of my data?
No, absent legal process and notice to you, Mr. Sorter will never disclose any of your data to anyone.
+ Does Mr. Sorter assert an ownership interest over the data I upload?
No, Mr. Sorter will never assert an ownership interest in the data you upload. You own your data.
+ Can I track who has had access to the data I placed on Mr. Sorter?
Yes, you can access electronic audit trails that monitor when each individual accessed data for the case. This data is only archived for a limited period of time.
+ Can I wipe (erase) my data from Mr. Sorter’s servers?
Yes, when you choose to close a case, all of your data will be wiped and erased from our servers. Mr. Sorter's method of deleting your data meets the U.S. Department of Defense clearing standard, DoD 5220.22-M.
+ Can I terminate my relationship with Mr. Sorter?
Yes, when you choose to close a case, all of your data will be wiped and erased from our servers.
+ Is there an enforceable obligation between us to preserve confidentiality and security of my data?
Yes, see Terms of Use for details.
+ Can the data that I store on Mr. Sorter be printed (or downloaded to a disc) in it’s original format?
Yes.
+ Does Mr. Sorter provide for data back-up and restoration?
Yes, Mr. Sorter keeps a back-up of your data so that it can be restored if the data becomes lost, corrupted or accidentally deleted.
+ Does Mr. Sorter have a disaster recovery plan with respect to stored data?
Yes, Mr. Sorter stores a back-up of the your data in the event of a disaster.
+ Where does Mr. Sorter store my data?
Our servers are located in the United States in best-in-class facilities. Security at our locations is rigorous. The sites are staffed 24 hours a day, 7 days a week with alarm systems, card key access, CCTV archived video and host of other state-of-the-art security measures. With fully redundant power supplies, multiple backup generators, and laser-based early smoke detection, Mr. Sorter has been fitted out to maximize safety and contingency planning.
+ Does Mr. Sorter commingle data belonging to different clients and/or different practitioners such that retrieval may result in inadvertent disclosure?
No. Mr. Sorter digitally separates data to avoid inadvertent disclosure.
+ What happens to my data in the event of non-payment (financial default)?
See the end user’s licensing agreement (EULA) for details. In brief, if payment is not received in a timely manner reasonable notice will be provided before access is denied. Ultimately if payment is not made, the data will be erased from our servers.

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Contact Info

Apopka FL, United States

[email protected]

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